The WiSo-Faculty evaluates its teaching and course offer, as intended by the "Landeshochschulgesetz" (§ 7 (Abs. 2) and § 4 HG NRW). The exact pattern of the evaluation is the responsibility of the WiSo-Faculty, as written down in the "Evaluationsordnung" (EvaO) for teaching and study at the university of Cologne (see §3 (Abs. 1)). The evaluation is carried out with the evaluation software EvaSys of Electric Paper GmbH. By means of the EvaSys software, online and paper surveys can be carried out.
Who saves and processes your data?
The rector's office of the university of Cologne, represented by the acting prorector for Teaching and Studies, is responsible for the evaluation software:
Prorektorat für Lehre und Studium Albertus-Magnus-Platz (Main Building) 50931 Cologne prorektorat-lehre-studium@verw.uni-koeln.de Phone: +49 (0) 221 470-7234
The office bearer functions as the operator of EvaSys and will be represented on his/her part by the management of the Zentralen Evaluation von Studium und Lehre| Hochschulforschung:
University of Cologne Prorektorat für Lehre und Studium Zentrale Evaluation von Studium und Lehre | Hochschulforschung Albertus-Magnus-Platz 50923 Cologne Office: Aachener Str. 209, 50931 Cologne
Who can you address concerning questions about data protection?
Data protection officier of the University of Cologne Albertus-Magnus-Platz, 50923 Cologne
It is guaranteed that there cannot be a connection between the survey elements, the IP-addresses and the mail address
2) password based procedure (currently not in use)
Email addresses (in case of sending invitations to TAN-based surveys)
IP-addresses
It is guaranteed that there cannot be a connection between the survey elements, the IP-addresses and the mail address
How long do we save the data?
The data will be saved for the duration of at least one evaluation period (preparation, survey phase, post-processing and evaluation). Further details are defined in the "Verarbeitungsverzeichnisse" (formerly: "Verfahrensverzeichnisse") of the WiSo-faculty.
What do we do with your data?
Teaching staff receive their result report, if their agreement is available, via email from the system.
Students directly receive information from the evaluation system (invitation, reminder) about recent evaluations of teaching, if those are conducted online.
Are we allowed to use your data?
The evaluation regulations of the University of Cologne allow for data processing for evaluation purposes in § 6. In addition, the enrollment regulations of the University of Cologne stipulate that personal data of students may be used "for the purpose of surveying in the context of quality assurement and for the purpose of evaluations" (§ 1).
How long do we keep your data?
For purposes of quality assurance, the data of the last three academic years are archived.
During this time, the name of your course as well as the overall grade can be seen on the homepage of the WiSo Evaluation Centre. They are only available via Uni-Köln-network.
The complete evaluations are archived for up to three years (original surveys and online versions) and can only be inspected by the Dean and the staff of the WiSo Evaluation Centre.
After three years, your data will be deleted definitively.